Job vacancy

Office Administrator

HSR is looking for an experienced full-time Office Administrator to join our friendly and efficient Operational Support team

Apply by:

29 November 2019


Operational Support


full time

Hamilton Specialist Referrals (HSR) is a state-of-the-art, independent orthopaedic and neurology specialist veterinary referral hospital, five minutes from J4 of the M40, Buckinghamshire. We offer the most cutting-edge investigations and treatments into orthopaedic and neurological disease in small animals. As part of our structured growth plan we are now looking for an experienced full-time Office Administrator to join our friendly and efficient Operational Support team.

If you are a team player wanting to make a difference, looking to work in a fun and nurturing environment with great training, development opportunities and a strong focus on employee well-being then we want to hear from you.

We are looking for a proactive, enthusiastic and approachable person who is a great team player but is also able to use their own initiative and self-motivate. Excellent communication and interpersonal skills and the ability to multi-task with a flexible approach to working are a must. Experience of working in a veterinary environment is desirable, but not essential.

Main roles and Responsibilities

  • Office Administration
    • Providing admin support to the Hospital Manager and Operational Support Team
    • Purchasing, including managing office supplies
    • Invoice administration
    • Assisting with the organisation of facilities maintenance
    • GDPR Compliance
    • Supplier liaison
    • Streamlining administration processes
    • Dealing with post & deliveries
    • Phone cover
  • Health & Safety
    • Creating and maintaining health and safety protocols, including fire safety, to keep the hospital compliant
    • Provide support as required to the facilities team in relation to health and safety audits ensuring the building meets Health & Safety requirements
  • HR Administration
    • Administration of HR system – Breathe HR
    • Scanning & filing of confidential documents
    • Administration and support for employee lifecycle, such as:
    • Recruitment
    • Onboarding
    • Policies
    • Benefits
    • Offboarding
    • Administration of employee personnel files



  • Strong computer skills and comfortable working with a variety of office systems;
  • Proficiency in MS Office (Outlook, Excel and Word, in particular);
  • Excellent time management skills and the ability to prioritise workload;
  • Strong organisational skills;
  • Experience in maintaining H&S protocols and compliance
  • Good knowledge and understanding of GDPR


  • High attention to detail, accuracy and ability to follow through on tasks; starter-finisher
  • Emotionally Intelligent with high level of self-awareness and resilience
  • Strict confidentiality
  • A positive attitude and the ability to work efficiently in a fast-paced environment while maintaining high quality of work
  • Adaptable in fast paced, ever-changing environment
  • Collaborative team-working

For the right people, we provide:

  • A strong focus on employee wellbeing and mental health, including regular sessions with industry-specific resilience, stress management and performance coaches
  • A wide range of employee benefits, including private healthcare, wellbeing allowance and supply of fresh fruit
  • A nurturing, friendly and supportive working environment
  • Unlimited career development opportunities, due to our dynamic team structure which is focused on areas of expertise
  • Competitive salary, commensurate with experience
  • Role-related training and development
  • Social Events
  • Private health care plan
  • Pension
  • 4 weeks holiday plus bank holidays

If you are interested in joining our dynamic and supportive team, please send your CV and covering letter to the email below

Apply for this position

Apply now